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Essential Financial Documents for a Non-Profit

1. Budget:
   • Purpose: Provides a financial roadmap for the organization, detailing expected income and expenditures over a specific period.
   • Template Includes: Revenue sources (donations, grants, event income, etc.), expense categories (salaries, rent, supplies, etc.), and projections for each month.
2. Income Statement (Profit and Loss Statement):
   • Purpose: Shows revenues and expenses over a specific period, highlighting the net profit or loss.
   • Template Includes: Total revenues, total expenses, and net income.
3. Balance Sheet:
   • Purpose: Provides a snapshot of the organization’s financial condition at a specific point in time.
   • Template Includes: Assets (cash, accounts receivable, property), liabilities (accounts payable, loans), and net assets (equity).
4. Cash Flow Statement:
   • Purpose: Tracks the flow of cash in and out of the organization, helping to manage liquidity.
   • Template Includes: Cash received, cash spent, and net cash flow.
5. General Ledger:
   • Purpose: The core accounting record of the non-profit which provides a detailed record of every financial transaction.
   • Template Includes: Date, transaction description, debit amount, credit amount, and balances.
6. Donation Tracker:
   • Purpose: Keeps track of all donations received, important for reporting and thanking donors.
   • Template Includes: Donor name, date, amount, and donation type (cash, in-kind, etc.).
7. Grant Tracker:
   • Purpose: Manages grant applications and awards, including timelines for reporting and use of funds.
   • Template Includes: Grantor, grant purpose, amount, application date, award date, and reporting deadlines.