Non Profit - First Meeting

Example Outline of an Organizational Meeting

1. Call to Order

• The chair calls the meeting to order and confirms that a quorum is present.

2. Welcome and Introductions

• The chair welcomes all members and each member introduces themselves, mentioning their background and their interest in La Finka.

3. Review and Approval of the Agenda

• The agenda for the meeting is reviewed, and any additions or modifications are made and approved.

4. Approval of Previous Minutes

• If this is not the first meeting, review and approve the minutes from the previous meeting.

5. Formation of the Corporation

• The board reviews the Articles of Incorporation that have been filed with the state.
• A motion to ratify the Articles of Incorporation is made, discussed, and voted upon.

6. Adoption of Bylaws

• The proposed bylaws are reviewed article by article.
• Discussion on each article as needed, followed by modifications if necessary.
• A final vote to adopt the bylaws.

7. Election of Officers

• Nominations for the positions of Chair, Vice Chair, Secretary, and Treasurer are made.
• Elections are held and results are recorded.

8. Establishment of a Bank Account

• Discussion on the selection of a bank for the organization's accounts.
• Authorization for the Treasurer and Chair to open a bank account in the name of La Finka.

9. Discussion of Initial Assets and Contributions

• Review of initial assets received or pledged to the organization.
• Discussion of their use and management.

10. Appointment of Committees

• Formation and appointment of necessary committees such as Finance, Fundraising, and Programs.
• Assigning board members to lead or participate in each committee.

11. Setting Upcoming Meeting Dates and Goals

• Discussion and setting of dates for future board meetings.
• Outline of major goals for the next quarter or year.

12. Public and Community Engagement Plans

• Strategies for engaging with the community and publicizing the organization.
• Planning upcoming events or initial activities.

13. Adjournment

• The chair adjourns the meeting.