PMA - Management Structure

Management Structure for La Finka’s PMA

Role: The Board of Directors is responsible for overseeing the strategic direction and governance of the PMA. It ensures the Association adheres to its mission and manages overall policy and high-level management decisions.
Responsibilities:
- Establish policies and procedures to guide the PMA’s operations and administration.
- Oversee financial management, including budget approval and financial planning.
- Ensure compliance with legal and regulatory requirements.
- Appoint and evaluate the performance of the executive leadership.
- Engage in fundraising and resource development to support the PMA’s activities.

Role: The President serves as the chief executive officer of the PMA, responsible for the day-to-day management of the Association.
Responsibilities:
- Implement the policies and strategies approved by the Board of Directors.
- Lead the planning and operation of the Association’s activities.
- Represent the PMA in public and professional engagements.
- Manage staff and volunteer personnel.
- Prepare reports and maintain records of the Association’s activities for review by the Board.

Role: The Vice-President assists the President and takes over the President's responsibilities in their absence.
Responsibilities:
- Oversee specific projects or committees as assigned by the President.
- Support the President in the administration of the PMA.
- Contribute to strategic planning and decision-making processes.
- Serve as a key liaison between the Board and various committees or external partners.

Role: The Secretary is responsible for maintaining accurate documentation necessary for the effective governance of the PMA.
Responsibilities:
- Keep all records of the Association, including meeting minutes and correspondence.
- Ensure that all official records are maintained and accessible as required by law.
- Handle the preparation and distribution of materials for board meetings.
- Maintain membership records and manage communications with members.

Role: The Treasurer manages the financial affairs of the PMA.
Responsibilities:
- Oversee and present budgets, accounts, and financial statements to the Board of Directors.
- Ensure that proper accounting procedures and controls are in place.
- Prepare and present financial reports at each board meeting.
- Liaise with external auditors for annual audits.
- Manage bank accounts and movements of funds.

Role: Committees are tasked with handling specific tasks or ongoing functions within the PMA, such as Membership, Events, or Outreach.
Responsibilities:
- Perform duties and conduct activities as directed by the Board.
- Prepare reports and recommendations for the Board’s consideration.
- Manage specific projects or initiatives, such as organizing events, conducting outreach programs, or maintaining member engagement.

Appointments: Ensure that all appointed members have clear understanding of their roles and are committed to fulfilling their responsibilities.
Training: Provide orientation and ongoing training for board members and other key personnel to ensure they are effective in their roles.
Evaluation: Regularly evaluate the performance of the management team and the effectiveness of the organizational structure to identify areas for improvement.